Session Proposals: Q & A

How do I submit a proposal?
Proposals can be submitted via an online form until August 13, 2010. The form will only accept text, so graphics and formatting are not required. Update: Session proposal submission concluded on August 13, 2010. 

Why is the submission period so short?
In order to meet the deadlines for publishing the meeting program, we need the entries by August 13 to ensure we have time to review and slot the presentations included in the program.

Will all submitted proposals be accepted for presentation?
We cannot guarantee that all proposals will be accepted due to schedule and space limitations. Proposal review and selection will be conducted by the Planning Committee, which will be responsible for those decisions.

When will I be notified if my proposal is accepted?
The Meeting Chair will send email notifications about your proposal status in early September.

How many proposals may I submit?
There is no restriction on the number of proposals that an individual or projects may submit; however, the final schedule of sessions will be structured to represent the broadest array of projects and topics possible. As a result, people/projects with multiple proposals may be asked to prioritize their presentation preferences.

Is there a limit to the number of proposals on which I can be named as a presenter?
There is no restriction on the number of proposals for which an individual can be listed as a presenter or moderator. However, scheduling becomes increasingly difficult when individuals are involved in multiple proposals. Our goal is to insure the final array of sessions will include the most diverse representation of people and projects possible. As a result, people and projects listed on multiple proposals may be asked to prioritize their presentation preferences and/or the committee may request that a proposed session choose alternate presenters.

Will I be able to edit my proposal once it has been submitted?
No, we can only accept your original proposal. If you need to make changes, please contact Susan Jesuroga (see contact information below).

What audio-visual equipment will be provided?
Each session room will be equipped with an LCD projector and screen, and a flip chart. Presenters are expected to provide their own laptop computers and any other hardware or software their sessions might require.

What level and type of Internet connectivity will be available?
Internet connectivity will be available in all session rooms; presenters will have access to a wired connection and attendees will have access to wireless.

Who can I contact if I have questions about the proposal submission and review processes?
Susan Jesuroga, Meeting Chair, 303-497-2942.